Digital Identity Policy

Digital Identity Policy for Zurix Technologies :

Policy Number: 1.1

Effective Date: April 6, 2025

Last Reviewed: April 6, 2025

Next Review Date: April 6, 2025

Approved By: Zurix Technologies LLP

1. Purpose

This Digital Identity Policy establishes the framework for managing digital identities of users accessing the [Company Name] website. It ensures secure, consistent, and compliant practices for the creation, use, and management of digital identities.

2. Scope

This policy applies to:

• All users of the [Company Name] website including employees, partners, vendors, and customers.
• All digital identity-related systems, services, and platforms owned or operated by Zurix Technologies LLP.
• Third-party services integrated with [Company Name] for identity authentication or authorization.

3. Definitions

• Digital Identity A set of attributes and credentials used to identify a user in a digital environment.
• Authentication The process of verifying the identity of a user.
• Authorization Granting access to resources based on a user’s identity.
• Multi-Factor Authentication (MFA) Authentication that requires two or more verification methods.
• SSO (Single Sign-On) A session/user authentication process that permits a user to enter one name and password to access multiple applications.

4. Digital Identity Lifecycle

4.1 Identity Registration

• Digital IDs must be created using verified personal or business information.
• Required user data includes: full name, email address, contact number, and identification (as applicable).
• For internal users, accounts are provisioned via HRIS or onboarding systems.

4.2 Identity Verification

• User verification is mandatory for account activation.
• External users must verify their identity via email or phone-based OTP.
• High-risk roles may require government-issued ID validation or biometric checks.

4.3 Identity Usage

• Users must use their digital identity credentials to access protected areas of the website.
• Role-based access control (RBAC) will be enforced for sensitive content and admin privileges.

4.4 Identity Deactivation

• User accounts will be deactivated under the following conditions:
• Termination of employment (internal users).
• Inactivity for 180 days (external users).
• At user request or following a security incident.

5. Authentication Standards

• Passwords must meet complexity requirements (min 8 characters, mix of letters, numbers, symbols).
• MFA is required for:
  • Admin users
  • Accessing sensitive or financial data
  • Password recovery
• Session timeouts are enforced after 15 minutes of inactivity.

6. Identity and Access Management (IAM) Responsibilities

7. Privacy and Data Protection

• Digital identity data is protected under [Insert applicable data protection law, e.g., GDPR, CCPA].
• Personal identifiable information (PII) will be encrypted at rest and in transit.
• User data will not be shared with third parties without explicit consent.

8. Monitoring and Auditing

• All identity-related actions (logins, failed attempts, access changes) are logged.
• Logs are reviewed periodically for unauthorized access.
• Breach incidents will be escalated and handled per the Incident Response Policy.

9. Compliance and Enforcement

• Violations of this policy may result in account suspension or legal action.
• Employees found in breach may face disciplinary action in accordance with company HR policies.

10. Review and Updates

This policy will be reviewed annually or upon significant changes to relevant laws, technologies, or business processes.